Article 91 of the UCMJ punishes insubordinate conduct toward warrant officers, noncommissioned officers, and petty officers, including willful disobedience of their lawful orders and disrespect or contempt toward them while they are executing their office. When such a charge goes to trial, prosecutors and defense counsel often want to use records of informal counseling, the verbal corrections and brief written notes that small-unit leaders use every day. Whether those sessions come into evidence depends not on the fact that they are informal, but on what they are offered to prove and whether they clear the rules of evidence.
What Article 91 covers and why counseling records appear
Article 91 applies to enlisted members and warrant officers who strike or assault, willfully disobey, or treat with contempt or disrespect a warrant officer, noncommissioned officer, or petty officer in the execution of office. Many prosecutions involve a pattern: a junior member repeatedly clashes with an NCO, and the NCO documents those clashes through counseling. Both sides may then want the counseling in front of the fact-finder. The prosecution may use it to show the order existed, that it was given, and that the accused knew the counselor’s status and authority. The defense may use it to show the counseling was unfair, that no lawful order was actually given, or that the encounter does not match the charge.
Admissibility turns on purpose, not formality
There is no rule that excludes informal counseling simply because it was casual or undocumented. The Military Rules of Evidence, which closely track the Federal Rules, ask different questions: Is the evidence relevant? Is it hearsay, and if so, does an exception apply? Is it more prejudicial than probative? Is it being offered for a permissible purpose?
A counseling session offered to prove the truth of what was said in it is hearsay, and it must fit an exception to be admitted for that purpose. A counseling session offered for a non-hearsay purpose, such as to show that an order was communicated or that the accused was on notice of a rule, may be admissible without a hearsay exception because it is not offered for its truth. The same informal session can be admissible for one purpose and inadmissible for another, which is why the offering party’s theory matters so much.
The hearsay question and the records exception
If the prosecution wants to introduce a written counseling statement to …